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06/10/09: Minutes - June 10, 2009 - Regular Monthly Meeting
The Hillcrest Village Board of Trustees met in regular monthly session
Wednesday, June 10, 2009 at the Hillcrest Village Hall. President Rich Hicks
called the meeting to order at 7:00 P.M. Answering the roll call were Trustees
Jim Mecklenburg, Rich Elliott, Randy Salsbury, Jim McMullin, Trevor Unger and
Vicki Stewart.
President Hicks called for a motion to approve the minutes
for the May 13, 2009 regular monthly meeting. The minutes of the May 13, 2009
regular monthly meeting were approved upon a motion made by Trustee Stewart;
Trustee Elliott seconded the motion. Vote as follows: Mecklenburg – yes, Elliott
– yes, Salsbury – yes, McMullin – yes, Unger - yes and Stewart - yes. The motion
passed unanimously.
Treasurer, Sarah Kilmer, gave the treasurer’s report,
as of May 31, 2009 the general fund had a balance of $195,219.55; motor fuel tax
fund had a balance of $115,093.72; and the water fund had a balance of
$91,266.22. A motion to approve the treasurer’s report was made by Trustee
Mecklenburg; Trustee Elliott seconded the motion. Vote as follows: Mecklenburg –
yes, Elliott – yes, Salsbury – yes, McMullin – yes, Unger - yes and Stewart -
yes. The motion passed unanimously.
Treasurer Kilmer presented the Board
of Trustees with the claim sheet. A motion to approve the bills as submitted was
made by Trustee Elliott; Trustee Salsbury seconded the motion. Vote as follows:
Mecklenburg – yes, Elliott – yes, Salsbury – yes, McMullin – yes, Unger – yes
and Stewart - yes. The motion passed unanimously.
DEPARTMENT
UPDATES
FINANCE: Trustee Mecklenburg stated that revenue streams are down due
to the economy. Trustee Mecklenburg stated the Village should be providing only
essential services and cutting back on all elective projects.
WATER:
Trustee Elliott stated that the wiring running under the parking lot that
provides electricity to the water tower has deteriorated and needs to be
replaced; maintenance supervisor, Robert Villatoro is in the process of pricing
the materials for the job. There was a brief discussion on where and how the
wiring would be run under the driveway.
HEALTH & WELFARE: Trustee
Salsbury stated there was no new business to report.
ORDINANCES: Trustee
McMullin stated there was no new business to report.
STREETS: Trustee
Unger stated there was tree on Hemstock Road that needed to be removed before it
falls on the roadway.
BUILDINGS & GROUNDS: Trustee Stewart reported
that she was still waiting to see if work on the parking lot is going to
proceed; all other projects have been halted.
POLICE DEPARTMENT: No
report was available.
BUILDING DEPARTMENT: No new business to report.
ATTORNEY COMMENTS : No attorney comments at this time.
VISITORS:
No visitor comments at this time.
OLD BUSINESS
There was no old
business to conduct.
NEW BUSINES
President Hicks introduced Bob
Elliott of the Flagg Township Tax Assessor’s Office and asked him to explain the
process of determining the assessed valuation of a home. Mr. Elliott introduced
himself and gave a summary of his qualifications and his work history with Flagg
Township. Mr. Elliott stated that he is certified by the State of Illinois to
assess property and he has to have thirty hours of continuing education a year.
Mr. Elliott stated that when determining the assessed valuation of a home, the
assessor looks at the square footage of the home and comparable homes in the
surrounding vicinity. Mr. Elliott stated other factors that are taken into
consideration are the number of bedrooms, the number of bathrooms, central air,
basements, decks, patios, fireplaces and in-ground pools. Mr. Elliott stated the
style of the home is taken into consideration, if the home is constructed of all
wood, all brick or a combination of the two, also the number of floors in the
home are also considered in the process. Mr. Elliott stated the state mandates
what a home should be assessed at according to the number of square footage. Mr.
Elliott stated that a residents’ property tax bill is calculated by multiplying
the assessed value times the tax rate which is determined by the budgets adopted
by the taxing bodies in the area.
President Hicks stated that there was a
rumor circulating throughout the Village that the homes in the Windover Park
Subdivision are assessed differently than other homes in Hillcrest, even though
they are Hillcrest and I know the answer but, I want it to come from you on the
record. Mr. Elliott responded, “For the record, they are all assessed the same
based on square footage of the homes, based on the square footage of the
lots.”
President Hicks called for a motion to enter into executive
session for the purpose of discussing personnel and pending litigation. Trustee
Stewart made a motion to enter into executive session to discuss personnel and
pending litigation; Trustee Mecklenburg seconded the motion. Vote as follows:
Mecklenburg – yes, Elliott – yes, Salsbury – yes, McMullin – yes, Unger – yes
and Stewart – yes. The motion passed unanimously. The Board of Trustees entered
into executive session 7:22 p.m.
President Hicks called for a motion to
return to open session. Trustee Stewart made a motion to return to open session;
Trustee Mecklenburg seconded the motion. Vote as follows: Mecklenburg – yes,
Elliott – yes, Salsbury – yes, McMullin – yes, Unger – yes and Stewart – yes.
The motion passed unanimously. The Board of Trustees returned to open session at
8:01 p.m.
President Hicks called for a motion to approve the minutes for the
May 13, 2009 executive session. The minutes of the May 13, 2009 executive
session were approved upon a motion made by Trustee Stewart; Trustee Mecklenburg
seconded the motion. Vote as follows: Mecklenburg – yes, Elliott – yes, Salsbury
– yes, McMullin – yes, Unger – yes and Stewart – yes. The motion passed
unanimously.
President Hicks called for a motion to not to release the
minutes of the May 13, 2009 executive session. A motion was made by Trustee
Elliott not to release the minutes of the May 13, 2009 executive session;
Trustee McMullin seconded the motion. Vote as follows: Mecklenburg – yes,
Elliott – yes, Salsbury – yes, McMullin – yes, Unger – yes and Stewart – yes.
The motion passed unanimously.
PUBLIC COMMENT No public comment at this
time.
There being no further business to transact a motion to adjourn was
made by Trustee Stewart; Trustee Mecklenburg seconded the motion. Vote as
follows: Mecklenburg – yes, Elliott – yes, Salsbury – yes, McMullin – yes, Unger
– yes and Stewart – yes. The motion passed unanimously. The meeting adjourned at
8:05 p.m. The next regular monthly meeting will be held July 8, 2009 at 7:00
p.m. at the Hillcrest Village Hall.
Respectfully submitted,
Teresa J.
Adams,
Village Clerk
Posted: 6/10/2009 |
Updated: 6/10/2009