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07/08/09: Minutes - July 8, 2009 - Regular Monthly Meeting
The Hillcrest Village Board of Trustees met in regular monthly session
Wednesday, July 8, 2009 at the Hillcrest Village Hall. President Rich Hicks
called the meeting to order at 7:05 p.m. Answering the roll call were Trustees
Jim Mecklenburg, Rich Elliott, Randy Salsbury, Jim McMullin and Vicki Stewart.
Trustee Trevor Unger was absent.
President Hicks called for a motion to
approve the minutes of the June 3, 2009 Budget Workshop, the minutes for the
June 10, 2009 regular monthly meeting, the minutes of the June 17, 2009 Special
Meeting and the minutes of the June 17, 2009 budget workshop. The minutes of the
June 3, 2009 Budget Workshop, the minutes for the June 10, 2009 regular monthly
meeting, the minutes of the June 17, 2009 Special Meeting and the minutes of the
June 17, 2009 budget workshop were approved upon a motion made by Trustee
Stewart; Trustee Elliott seconded the motion. Vote as follows: Mecklenburg –
yes, Elliott – yes, Salsbury – yes, McMullin – yes and Stewart - yes. The motion
passed unanimously.
Treasurer, Sarah Kilmer, gave the treasurer’s report,
as of June 31, 2009 the general fund had a balance of $186,150.30; motor fuel
tax fund had a balance of $118,303.01; and the water fund had a balance of
$82,927.61. A motion to approve the treasurer’s report was made by Trustee
Elliott; Trustee Stewart seconded the motion. Vote as follows: Mecklenburg –
yes, Elliott – yes, Salsbury – yes, McMullin – yes and Stewart - yes. The motion
passed unanimously.
Treasurer Kilmer presented the Board of Trustees with
the claim sheet. A motion to approve the bills as submitted was made by Trustee
Elliott; Trustee Salsbury seconded the motion. Vote as follows: Mecklenburg –
yes, Elliott – yes, Salsbury – yes, McMullin – yes and Stewart - yes. The motion
passed unanimously.
DEPARTMENT UPDATES
FINANCE: Trustee Mecklenburg
stated the business he needed to address is an agenda item and he would address
the issue at the appropriate time.
WATER: Trustee Elliott stated that the
new power line for the water tower had been installed and the lights on the
tower had been replaced and they are working properly.
HEALTH &
WELFARE: Trustee Salsbury stated that the new storm warning siren worked well
during the recent tornado warning.
ORDINANCES: Trustee McMullin reported
that there was no new business to report.
STREETS: There was no report
available due to Trustee Unger’s absence.
BUILDINGS & GROUNDS:
Trustee Stewart reported that there was no new business to report.
POLICE
DEPARTMENT: No report was available.
BUILDING DEPARTMENT: No new business
to report.
ATTORNEY COMMENTS: No attorney comments at this time.
VISITORS: No visitor comments at this time.
OLD
BUSINESS
President Hicks stated at the June meeting the Board of Trustees
tabled the contract with Soils Testing Corporation to do the soil borings for
the sewer project in the hope that there would be some word from the City of
Rochelle on the proposed sewer contract. President Hicks stated that he had
received feedback from Baxter & Woodman Consulting Engineers on the contract
and there are some issues they want to discuss before sending the contract back
to Rochelle. President Hicks stated that the Board of Trustees would receive a
copy of the contract but, they needed to keep in mind that this is not the final
contract. President Hicks asked the Board of Trustees if they wanted to table
the issue until next month’s meeting. Trustee Mecklenburg made a motion to table
the contract with Soil Testing Corporation; Trustee McMullin seconded the
motion. Vote as follows: Mecklenburg – yes, Elliott – yes, Salsbury – yes,
McMullin – yes and Stewart - yes. The motion passed unanimously.
NEW
BUSINES
President Hicks stated the next order of business is the budget
adjustments for fiscal year 08 -09. Trustee Mecklenburg asked Treasurer Kilmer
to address the issue. Treasurer Kilmer stated that every year at the end of the
fiscal year the Village does line item adjustments between the different line
items numbers. Treasurer Kilmer stated that if a line item goes over the amount
that was appropriated it becomes necessary to make these adjustments in order to
keep the Village within the amount that was originally appropriated. Trustee
Mecklenburg stated that the line item adjustments have been required by the
Village auditor in past years. President Hicks asked for a motion to approve the
line item adjustments for fiscal year 08 – 09. Trustee Mecklenburg made a motion
to approve the line item adjustments for fiscal year 08 – 09; Trustee Stewart
seconded the motion. Vote as follows: Mecklenburg – yes, Elliott – yes, Salsbury
– yes, McMullin – yes and Stewart - yes. The motion passed
unanimously.
President Hicks stated the next order of business is the
supplemental appropriation for fiscal year 08 – 09. Trustee Mecklenburg stated
that the supplemental appropriation is necessary mainly due to the expenditures
for the sewer project. Trustee Mecklenburg stated that the Village had to get
things started in order to qualify for the stimulus money and the unsewered
community grant so, the Village needs to add to its appropriation in order to
meet the State requirements. President Hicks asked for a motion to approve
ordinance 070809-A Supplemental Appropriation for Fiscal Year 08 – 09. Trustee
Mecklenburg made a motion to approve ordinance 070809-A the Supplemental
Appropriation for Fiscal Year 08 – 09; Trustee McMullin seconded the motion.
Vote as follows: Mecklenburg – yes, Elliott – yes, Salsbury – yes, McMullin –
yes and Stewart - yes. The motion passed unanimously.
President Hicks
called for a motion to enter into executive session for the purpose of
discussing personnel and pending litigation and to review executive session
minutes. Trustee Stewart made a motion to enter into executive session to
discuss personnel and pending litigation and to review executive session
minutes; Trustee Elliott seconded the motion. Vote as follows: Mecklenburg –
yes, Elliott – yes, Salsbury – yes, McMullin – yes and Stewart – yes. The motion
passed unanimously. The Board of Trustees entered into executive session 7:14
p.m.
President Hicks called for a motion to return to open session.
Trustee Stewart made a motion to return to open session; Trustee Elliott
seconded the motion. Vote as follows: Mecklenburg – yes, Elliott – yes, Salsbury
– yes, McMullin – yes, Unger – yes and Stewart – yes. The motion passed
unanimously. The Board of Trustees returned to open session at 8:14 p.m.
President Hicks stated the action being taken retroactive to July 1,
2009 Officer Shadowens will be a full-time employee. President Hicks asked for a
motion to make Officer Shadowens full-time. Trustee Stewart made a motion to
make Officer Shadowens full-time retroactive to July 1, 2009; Trustee McMullin
seconded the motion. Vote as follows: Mecklenburg – yes, Elliott – yes, Salsbury
– yes, McMullin – yes and Stewart – yes. The motion passed
unanimously.
President Hicks asked for a motion to be retroactive to June
15, 2009 to reduce the work week to four days for the two maintenance personnel
and the treasurer. Trustee Stewart made a motion to reduce the work week to four
days a week for the two maintenance men and the treasurer retroactive to June
15, 2009; Trustee Elliott seconded the motion. Vote as follows: Mecklenburg –
yes, Elliott – yes, Salsbury – yes, McMullin – yes and Stewart – yes. The motion
passed unanimously.
President Hicks called for a motion to approve the
minutes for the June 10, 2009 executive session. The minutes of the June 10,
2009 executive session were approved upon a motion made by Trustee Elliott;
Trustee Salsbury seconded the motion. Vote as follows: Mecklenburg – yes,
Elliott – yes, Salsbury – yes, McMullin – yes and Stewart – yes. The motion
passed unanimously.
President Hicks called for a motion to not to release
the minutes of the June 10, 2009 executive session. A motion was made by Trustee
Elliott not to release the minutes of the June 10, 2009 executive session;
Trustee McMullin seconded the motion. Vote as follows: Mecklenburg – yes,
Elliott – yes, Salsbury – yes, McMullin – yes and Stewart – yes. The motion
passed unanimously.
PUBLIC COMMENT No public comment at this
time.
There being no further business to transact a motion to adjourn was
made by Trustee Mecklenburg; Trustee Stewart seconded the motion. Vote as
follows: Mecklenburg – yes, Elliott – yes, Salsbury – yes, McMullin – yes and
Stewart – yes. The motion passed unanimously. The meeting adjourned at 8:18 p.m.
The next regular monthly meeting will be held August 12, 2009 at 7:00 p.m. at
the Hillcrest Village Hall.
Respectfully submitted,
Teresa J.
Adams,
Village Clerk
Posted: 7/8/2009 |
Updated: 7/8/2009