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12/09/09: Minutes - December 9, 2009 - Regular Monthly Meeting
The Hillcrest Village Board of Trustees met in regular monthly session
Wednesday, December 9, 2009 at the Hillcrest Village Hall. President Rich Hicks
called the meeting to order at 7:03 p.m. answering the roll call were Trustees
Jim Mecklenburg, Rich Elliott, Randy Salsbury, Rich Hicks, and Vicki Stewart.
Trustees Trevor Unger and Jim McMullin were absent.
President Hicks
called for a motion to approve the minutes of the November 11, 2009 regular
monthly meeting and the minutes of the November 18, 2009 special meeting. The
minutes of the November 11, 2009 regular monthly meeting and the minutes of the
November 18, 2009 special meeting were approved upon a motion made by Trustee
Stewart; Trustee Elliott seconded the motion. Vote as follows: Mecklenburg –
abstain, Elliott – yes, Salsbury – yes and Stewart - yes. The motion
passed.
President Hicks asked Trustee Mecklenburg to give the treasurer’s
report. Trustee Mecklenburg stated that the treasurer’s report was not available
at this time.
President Hicks called for a motion to approve the bills
for the month of November. Trustee Elliott made a motion to pay November’s
bills; Trustee Stewart seconded the motion. Vote as follows: Mecklenburg – yes,
Elliott – yes, Salsbury – yes and Stewart - yes. The motion passed
unanimously.
DEPARTMENT UPDATES
FINANCE: Trustee Mecklenburg reported
that there were no big purchases in the future and the Board of Trustees has
been controlling expenses very well. Trustee Mecklenburg stated that the only
foreseeable expenses are the ones the Board has already committed
to.
WATER: Trustee Elliott there was no new business to
report.
HEALTH & WELFARE: Trustee Salsbury reported there was no new
business to report.
ORDINANCES: No report was available due to Trustee
McMullin’s absence.
STREETS: No report was available due to Trustee
Unger’s absence.
BUILDINGS & GROUNDS: Trustee Stewart reported there
was no new business to report.
POLICE DEPARTMENT: No report was
available.
BUILDING DEPARTMENT: No new business to report.
ATTORNEY COMMENTS : No attorney comments at this time.
VISITORS:
No visitor comments at this time.
OLD BUSINESS
President Hicks stated
the first item under old business is the 2008 Motor Fuel Tax Maintenance
Program. Jim Sparber of Baxter & Woodman Consulting Engineers explained that
the 2008 MFT Maintenance Program originally was approximately $78,000 the
contractor Jim George & Sons performed approximately $14,600 worth of work
leaving a balance of $62,000 of work remaining. Mr. Sparber explained that since
the streets would be damaged in the course of the sewer project it was
determined to forego the work at this time. Mr. Sparber stated the final
paperwork is to balance out the auditing for a final payout to Jim George &
Sons for the amount of $1,466.50. President Hicks called for a motion to approve
payment to Jim George & Sons in the amount of $1,466.50. Trustee Elliott
made a motion to pay Jim George & Sons $1,466.50 to close out the 2008 MFT
Maintenance Program; Trustee Mecklenburg seconded the motion. Vote as follows:
Mecklenburg – yes, Elliott – yes, Salsbury – yes and Stewart – yes. The motion
passed unanimously.
President Hicks stated the next order of business is
the water rate study. Mr. Sparber stated that he had put together a summary of
how some of the surrounding communities structure their water rates including
Rockford, DeKalb, Rochelle and Hillcrest. Trustee Jim McMullin entered the
meeting at 7:19 p.m. After a lengthy discussion President Hicks called for a
motion to table the water rate study until the January 2010 meeting so Attorney
Temple would have time to draft the water ordinance to reflect the changes in
the water rate study. Trustee Stewart made a motion to table the water rate
study until the January 2010 meeting; Trustee Elliott seconded the motion. Vote
as follows: Mecklenburg – yes, Elliott – yes, Salsbury – yes, McMullin – yes and
Stewart – yes. The motion passed unanimously.
NEW BUSINESS
President
Hicks called for a motion to table the water ordinance. Trustee Elliott made a
motion to table the water ordinance until the January 2010 meeting; Trustee
Mecklenburg seconded the motion. Vote as follows: Mecklenburg – yes, Elliott –
yes, Salsbury – yes, McMullin – yes and Stewart – yes. The motion passed
unanimously.
President Hicks state the next order of business is the
ordinance that addresses the new changes in the Illinois Freedom of Information
Act. Attorney Temple stated the ordinance sets forth the procedure for which an
individual can make a request for records. Attorney Temple stated the most
notable change is that Clerk Adams will be the information officer, the number
of days in which a request must be filled has changed along with the fees the
Village can charge. President Hicks called for a motion to approve the rules and
regulations for the implementation of the Illinois freedom of information act.
Trustee Elliott made a motion to approve the rules and regulations for the
implementation of the Illinois freedom of information act; Trustee Salsbury
seconded the motion. Vote as follows: Mecklenburg – yes, Elliott – yes, Salsbury
– yes, McMullin – yes and Stewart – yes. The motion passed
unanimously.
President Hicks stated the next order of business is the
resolution authorizing the destruction of audio or video recordings of closed
session meetings. Attorney Temple stated in accordance with Illinois state
statue a municipality can destroy the recording of its executive session minutes
once the minutes have been approved and eighteen months have passed; this
resolution sets forth the procedure and a list of the minutes being destroyed is
at the bottom of the resolution. After a brief discussion Trustee Elliott made a
motion to approve the resolution authorizing the destruction of audio or video
recordings of closed session meetings; Trustee Mecklenburg seconded the motion.
Vote as follows: Mecklenburg – yes, Elliott – yes, Salsbury – yes, McMullin –
yes and Stewart – yes. The motion passed unanimously.
President Hicks
called for a motion to enter into executive session for the purpose of
discussing personnel and pending litigation. Trustee Elliott made a motion to
enter into executive session to discuss personnel and pending litigation;
Trustee Mecklenburg seconded the motion. Vote as follows: Mecklenburg – yes,
Elliott – yes, Salsbury – yes, McMullin – yes and Stewart – yes. The motion
passed unanimously. The Board of Trustees entered into executive session 7:42
p.m.
President Hicks called for a motion to return to open session.
Trustee Elliott made a motion to return to open session; Trustee Stewart
seconded the motion. Vote as follows: Mecklenburg – yes, Elliott – yes, Salsbury
– yes, McMullin – yes and Stewart – yes. The motion passed unanimously. The
Board of Trustees returned to open session at 9:47 p.m. President Hicks stated
based on the findings from the investigation the action being taken is a motion
to terminate Gerald Douglas Shadowens as a Hillcrest Police Officer. Trustee
McMullin made a motion to terminate Gerald Douglas Shadowens as a Hillcrest
Police Officer based on the findings of the investigation; Trustee Stewart
seconded the motion. Vote as follows: Mecklenburg – yes, Elliott – yes, Salsbury
– yes, McMullin – yes and Stewart – yes. The motion passed
unanimously.
PUBLIC COMMENT
No public comment.
President Hicks
wished everyone a merry Christmas and a safe and happy new year.
There
being no further business to transact a motion to adjourn was made by Trustee
Stewart; Trustee Elliott seconded the motion. Vote as follows: Mecklenburg –
yes, Elliott – yes, Salsbury – yes, McMullin – yes and Stewart – yes. The motion
passed unanimously. The meeting adjourned at 9:53 p.m. The next regular monthly
meeting will be held December 9, 2009 at 7:00 p.m. at the Hillcrest Village
Hall.
Respectfully submitted,
Teresa J. Adams,
Village
Clerk
Posted: 12/9/2009 |
Updated: 12/9/2009