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12/10/10: Minutes - November 10, 2010 - Regular Monthly Meeting
The Hillcrest Village Board of Trustees met in regular monthly session
Wednesday, November 10, 2010 at the Hillcrest Village Hall. President Pro Tem
Mecklenburg called the meeting to order at 7:01 p.m. answering the roll call was
Trustees Jim Mecklenburg, Rich Elliott, Randall Salsbury, Trevor Unger and Vicki
Stewart. President Rich Hicks was absent due to a conflict with his place of
employment and Trustee McMullin was absent due to surgery.
President Pro
Tem Mecklenburg called for a motion to approve the minutes of the October 13,
2010 regular monthly meeting. The minutes were approved upon a motion made by
Trustee Elliott; Trustee Salsbury seconded the motion. Vote as follows:
Mecklenburg – yes, Elliott – yes, Salsbury – yes, Unger - yes and Stewart – yes.
The motion passed unanimously.
President Pro Tem Mecklenburg gave the
treasurer’s report, as of October 31, 2010 the general fund had a balance of
$162,137.17; motor fuel tax fund had a balance of $150,584.75 and the water fund
had a balance of $92,050.12. A motion to approve the treasurer’s report was made
by Trustee Unger; Trustee Elliott seconded the motion. Vote as follows:
Mecklenburg – yes, Elliott – yes, Salsbury – yes, Unger - yes and Stewart – yes.
The motion passed unanimously.
President Pro Tem Mecklenburg presented
the Board of Trustees with the claim sheet. A motion to approve the bills as
submitted was made by Trustee Salsbury; Trustee Stewart seconded the motion.
Vote as follows: Mecklenburg – yes, Elliott – yes, Salsbury – yes, Unger - yes
and Stewart – yes. The motion passed unanimously.
DEPARTMENT
UPDATES
FINANCE: Trustee Mecklenburg reported there was no old business to
report.
WATER: Trustee Elliott reported that maintenance supervisor,
Robert Villatoro, is in the process of making some small repairs to the
generators.
HEALTH & WELFARE: Trustee Salsbury reported there was no
new business to report.
ORDINANCES: No report was available due to
Trustee McMullin’s absence.
STREETS: Trustee Unger stated streets would
be discussed under new business.
BUILDINGS & GROUNDS: Trustee Stewart
reported there was no new business to report.
POLICE DEPARTMENT: No
report was available.
BUILDING DEPARTMENT: No report was
available.
ATTORNEY COMMENTS: No attorney comments at this
time.
VISITORS: No visitor comments at this time.
OLD
BUSINESS
President Pro Tem Mecklenburg stated the first order of business is
T6 Broadband. Mr. Dan Koehler introduced himself and stated that he represents
T6 Broadband based out of Belvidere; Mr. Koehler continued to say that he had
the pleasure of addressing the Board of Trustees in 2007. Mr. Koehler stated due
to the expansion of the business there are some gaps in service and he is
interested in renting space on the Village’s water tower which would generate
additional fees for the Village of $500 per month for the length of the five
year agreement; which would be approximately $30,000 over the life of the
contract.
Mr. Koehler stated that T6 Broadband is interested in a five
year agreement to ensure that we can recover the costs on the investment of
equipment that we would be making which would be approximately $10,000 to
$15,000 minimum. Mr. Koehler stated that T6 Broadband would also be interested
in a roll over clause of an additional five years.
Trustee Elliott asked
about the logistics of mounting the equipment on the water tower. Mr. Koehler
stated that T6 Broadband would not break the surface of the Village’s water
tower; we are a company of integrity and wouldn’t jeopardize the village’s water
supply or water services. Trustee Elliott provided Mr. Koehler with a list of
questions and concerns about the safety and security regarding attaching
equipment to the water tower. Mr. Koehler stated that he would be happy to
answer any questions the engineer has and return those to the village clerk as
soon as possible. President Pro Tem Mecklenburg stated that the village is not
is a position to be turning down revenue; however he wants to make absolutely
sure that the Village’s water system would not be compromised in any way.
President Pro Tem Mecklenburg asked the Trustees to review the packet; have your
questions ready and be prepared to discuss the issue at next month’s board
meeting; with that being said President Pro Tem Mecklenburg thanked Mr. Koehler
for is presentation. Mr. Koehler thanked the Board of Trustees for their
time.
President Pro Tem Mecklenburg stated the next order of business is
the resolution for maintenance of streets and highways by a municipality under
the Illinois Highway Code; which is the patch work to be done on Roy Avenue and
Elliott Drive. President Pro Tem Mecklenburg asked Trustee Unger to explain.
Trustee Unger stated the resolution is to appropriate approximately $20,000 for
the patching of Roy Avenue and Elliott Drive. Trustee Unger stated the patching
would start on Roy Avenue at the drop off and go west for 300 feet and Elliott
Drive would be patched starting at the intersection and go north for 100 feet.
Trustee Unger stated that Jim Sparber of Baxter & Woodman Consulting
Engineers told him if the village passed the resolution and the bid tonight the
job could be started as early as tomorrow morning. President Pro Tem Mecklenburg
stated his only concern is the weather. Trustee Unger stated that the job would
not be done unless the temperature is forty-one degrees and rising. President
Pro Tem Mecklenburg stated the Board needs to pass a resolution for maintenance
of streets and highways by a municipality under the Illinois Highway Code
appropriating $20,000 from the motor fuel tax fund for the patching of Roy
Avenue and Elliott Drive. Trustee Unger made a motion to pass the resolution for
maintenance of streets and highways by a municipality under the Illinois Highway
Code appropriating $20,000 from the motor fuel tax fund for the patching of Roy
Avenue and Elliott Drive; Trustee Elliott seconded the motion. Vote as follows:
Mecklenburg – yes, Elliott – yes, Salsbury – yes, Unger - yes and Stewart – yes.
The motion passed unanimously.
President Pro Tem Mecklenburg stated the
next item on the agenda is the bid from William Charles Construction for
$19,979.85. Trustee Unger made a motion to accept the bid from William Charles
Construction for $19,979.85 to patch Roy Avenue and Elliott Drive; Trustee
Stewart seconded the motion. Vote as follows: Mecklenburg – yes, Elliott – yes,
Salsbury – yes, Unger - yes and Stewart – yes. The motion passed
unanimously.
NEW BUSINESS
President Pro Tem Mecklenburg called for a
motion to enter into executive session for the purpose of discussing personnel,
pending litigation and to review executive session minutes. Trustee Elliott made
a motion to enter into executive session to discuss personnel and pending
litigation and to review executive session minutes; Trustee Salsbury seconded
the motion. Vote as follows: Mecklenburg – yes, Elliott – yes, Salsbury – yes,
Unger - yes and Stewart – yes. The motion passed unanimously. The Board of
Trustees entered into executive session 7:24 p.m.
President Pro Tem
Mecklenburg called for a motion to return to open session. Trustee Elliott made
a motion to return to open session; Trustee Salsbury seconded the motion. Vote
as follows: Mecklenburg – yes, Elliott – yes, Salsbury – yes, Unger - yes and
Stewart – yes. The motion passed unanimously. The Board of Trustees returned to
open session at 8:04 p.m. President Pro Tem Mecklenburg stated no action was
taken.
PUBLIC COMMENT
Selene Walters, 101 Elliott Drive, stated her
concerns about Roy Avenue and Elliott Drive. Ms. Walters stated that patch work
was not acceptable the entire street needed to be repaired. Trustee Unger
explained to Ms. Walters exactly where Elliott Drive would be
repaired.
Leonard Cradduck, 202 Roy Avenue, stated at the end of his
driveway was a two to three inch drop off and he can hear cars hit that drop off
all day long; it is extremely annoying and it needs to be fixed. Trustee Unger
stated that drop off would be fixed when the Roy Avenue is patched.
Kim
Whalen, 104 Roy Avenue, asked the Board of Trustees how to get an item on the
agenda. Ms. Whalen stated she wanted to know why the clutter ordinance has not
been enforced; a 30 foot long trailer was parked on Roy Avenue for two weeks
blocking the intersection and the owner was never asked to move it. Ms. Whalen
wanted to know who is responsible for speaking to residents that have inoperable
vehicles parked at their residence to remove them and the clutter around some of
these homes has gotten out of hand. Ms. Whalen stated she would also like to get
the sewer on the agenda; what is going on according to President Hicks two years
ago the contract was very close to being completed. President Pro Tem
Mecklenburg informed Ms. Whalen that she could only address agenda items. Ms.
Whalen asked then how do I get on the agenda. President Pro Tem Mecklenburg told
Ms. Whalen to talk to the appropriate board member. Ms. Whalen started making
request of the Trustees and she was informed that should be done after the
meeting, not during.
There being no further business to transact a
motion to adjourn was made by Trustee Elliott; Trustee Unger seconded the
motion. Vote as follows: Mecklenburg – yes, Elliott – yes, Salsbury – yes, Unger
– yes and Stewart – yes. The motion passed unanimously. The meeting adjourned at
8:12 pm. The next regular monthly meeting will be held December 8, 2010 at 7:00
p.m. at the Hillcrest Village Hall.
Respectfully submitted,
Teresa
J. Adams,
Village Clerk
Posted: 12/10/2010 |
Updated: 12/10/2010